PERSONNEL BOARD MEETING NOVEMBER 2, 2006
CHILMARK TOWN HALL FINAL
CALL TO ORDER: 8:05 AM
PRESENT: Members Jennie Green, Susan Heilbron, Richard Williams, and Max McCreery. Also present: Staff Liaison Polly McDowell, and Selectmen’s Liaison Riggs Parker.
The Minutes of October 12, 2006 were moved, seconded and approved as presented.
It was noted that the letter to the papers thanking Lois Norton for her work on the Personnel Board was published though the papers chose to only include the Chairman’s signature.
The Board noted that the BOS had reviewed the changed job description for the Assistant Librarian at its new pay grade. The new description was signed by the Chair and Riggs Parker for the BOS.
The issue of the Shellfish Constable job description was again discussed and Susan Heilbron updated the Board as to where that stands. The BOS has concurred that a study needs to be done to determine if there is a need to upgrade the Shellfish Department and to design a structure of organization for developing a department that would enhance the shellfish and the fishery in Chilmark for all the ponds in Town. The BOS will be appointing a Committee to conduct this study.
The issue of the hours worked by the Shellfish Constable was again discussed. It is a concern that the hours worked may not qualify the Constable for benefits according to the By-law. It was decided that it is the responsibility of the Supervisor to sign off on the hours, and also to review the performance of the Constable. To that end the Chairman will send a letter to Tim Carroll, Executive Secretary, asking that he review the Constable’s logs and that he meets with Stanley to discuss what is being accomplished.
COLA. Chuck H., Assistant to the PB provided the Board with updated COLA figures and after a review of the information it was agreed that the Board will recommend a COLA of 4.3%. This will include an increase of 4.14% plus the shortfall of .14% for fiscal year 2007. This is consistent with the formula adopted by the PB in 2005. The motion was made, seconded and voted to recommend a COLA of 4.28% for FY 2008. Further for simplicity it was agreed to round off the recommendation to 4.3%.
The Board briefly discussed the fact that Chuck H.’s job description does not accurately reflect the additional responsibilities he has assumed for the Town. It was decided that the PB will ask Chuck to summarize what he is currently doing so that the Board may compare it to his job description. Max and Susan will work with Chuck on this.
By-Law changes: Richard presented to the PB draft language to correct the inconsistencies in the present Bylaw in the procedures for Grievances. The Board agreed that Richard will provide his draft to Chuck who will clean up the language with Richard and then the draft will go to the Selectmen and Jack Collins for review. It is hoped that the new language will be ready for the Town Meeting Warrant.
The meeting was adjourned at 9:07 AM.
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